Governance Online meetings are a great option to make decisions that affect the entire business. But, they’re not a substitute for face-to face meetings. To make legally binding decisions, governing board members and shareholders must be physically present.
Virtual meetings must be conducted as closely as possible to the experience of an in-person one. This means that participants have to prepare for the meeting by reading any advanced materials and they must arrive on time, and they should communicate with each other exactly as they would in an in-person meeting.
The best method to accomplish this is to have an agenda for meetings that is sent to all participants ahead of time and give a specific timeframe for each item on the agenda. This will help to keep the discussion on track and stop the meeting from going beyond time. Additionally, the presiding officer should encourage participants to raise their hands or write messages to the chat anytime they want to take part. This will allow participants to speak freely without disturbing other members, and will keep them from feeling lonely.
The chief of police should encourage the use of the Mute button. This will reduce any background noise, like children’s crying, dogs barking or the doorbell that is ringing. It is also recommended that they check in with their attendees regularly to make sure they’re in a position to participate. Additionally, they should take the initiative to ensure that the minutes are taken and that any major actions or decisions taken during the meeting are recorded.