AREA VI
STRENGTHS
1. There exist Extension Manual approved by the University Board as a basis for the implementation of extension programs.
2. There is a distinct extension unit/office which coordinates functional extension program.
3. There is a harmonious and collaborative school-community relationship in the conduct of the extension activity and program.
4. There is a definite budget provided to ensure extension programs and its sustainability.
5. The extension program of the university is congruent to the needs and concerns of the community and in consonance with the local, regional and national developmental thrusts.
6. The university has a very strong support to extensions through giving of incentives and honoraria such as de loading and giving credit units to faculty involved in extension work.
RECOMMENDATIONS
1. The extensionist might consider proper budget utilization for each of the approved extension project
2. Active participation and involvement of the faculty in the conduct of extension activities and implementation programs is encouraged
3. The extension unit might regard preparing action plan and re-planning of extension activities based on feedback that encourages participation of faculty, stakeholder/clients and the students
4. The office is encouraged to ensure that documents are properly signed and filed in a systematic and chronological order.
5. There must be a separate and distinct extension projects for the BSIT and the BS Math programs to serve as laboratory and training ground for students.
6. Results of the monitoring and evaluation dissemination and discussion with concerned stakeholder/clientele is encouraged.
RECOMMENDATION NO. 1:
The extensionist might consider proper budget utilization for each of the approved extension project.
COMPLIANCE:
Approved extension budgets are utilized based on the proposed extension activities as stipulated in the project proposals. The Extension Coordinator conducts monthly and quarterly monitoring of extension projects and programs to ensure that
proposed budget are properly utilized. To monitor the budget utilization, the extension project leader submits the Extension Project Monitoring Form (FM-RE-EXT-06) to the coordinator where expenditures incurred in the conduct of extension activities are listed. The Extension Coordinator then creates a summary of the budget utilization of all extension proposals. This process is being done to monitor the utilization of the approved budget and the implementation of the planned activities as indicated in the
extension proposal.
A summary of disbursement of budget is as follows:
Based on the summary, increased budget utilization can be observed with the exception for the year 2020 because of the implementation of IATF rules due to the COVID-19 pandemic. With the current budget utilization as of July 27, 2021, 45% of the approved total budget was already utilized for the three(3) extension activities.
The extension project “Project 3xtensible” implemented in 2019 with a budget of Php 100,000.00, was intended for a four-year implementation. Because of cash based budgeting (EO 91) that was implemented in September 2019, the approved budget for the four-year period can only be obligated and disbursed until the end of each fiscal year. Thus, the budget was not fully utilized although 48% of the total budget was utilized for the 2019 budget.
Documents presented to show proper budget utilization for approved extension projects include BOR approved list of extension proposals showing the budget approved for the project, copies of extension proposals, and disbursement vouchers showing the amount of budget utilized for the project.