Administration
The organizational set-up of the library of Pangasinan State University Urdaneta Campus is suitable and clearly drawn as reflected below. The College Librarian is appointed by the University President and reports directly to the Campus Executive Director.
An active Library Committee is present to establish policies, rules, and procedures to attain smooth and organize library operation which mostly benefits the academic community.
Excerpt from Library Operation Manual with Resolution No. 58, s. 2021 page 16
FUNCTIONS AND RESPONSIBILITIES OF CAMPUS LIBRARY BOARD COMMITTEE LIBRARY COMMITTEE
The Library Committee is intended to serve as an advisor, rather than in an administrative capacity.
The Library Committee
The Library Committee is one of the standing committees in any academic community. It is an advisory group that discusses, basically, matters of policy concerning the library. It makes recommendations on resolutions that should be transmitted to the highest governing officers for their information, action, and/or support.
The Library Committee acts as a communication link between the library and the academic community that it serves.
Composition
The Library Committee of Pangasinan State University is composed of the Campus Executive Director as the chairman, the Campus Librarian as the secretary, the College Deans, Accountant, Supply Officer, Student Services Coordinator, and the Student Council President as members.
Each Committee member shall serve for a period of two (2) years. The members shall meet once every school year and the minutes of the meeting shall be presented to the Academic Council.
Functions and Responsibilities
As an advisory group, the Library Committee shall:
- Assists the librarian in the formulation, interpretation, revision, and implementation of library policies.
- Participates actively in book selection processes, weeding and discharging of outdated books, preparation of library budget, making recommendations on approaches and strategies on the integration of library programs with other academic activities of the different departments.
- Reviews the library’s 3-year developmental plan and makes recommendations in accordance with the program.
Library Operational Manual
The Pangasinan State University-Library System has a duly approved procedural manual. This manual serves as a guidebook to the internal administration and operational activities of the Pangasinan State University library system. The primary contents of this manual are the expository of the organization structure and its policies concerning library staff and collection management. It guides the library staff for smooth flow of library operations
Library Operational Manual with Resolution No. 58 series of 2021
SCHEDULE OF ACTIVITIES IN CRAFTING THE LIBRARY OPERATIONAL MANUAL
| DATE | ADVISORY | ACTIVITY | PARTICIPANTS |
| January 18, 2021 | Revision and Finalization of the Library Operational Manual | All Campus Librarians | |
| November 23, 2020 | No. 153, s. 2021 | 4th Quarterly Meeting (2020) | All Campus Librarians |
| October 30, 2019 | No. 219, s. 2019 | 4th Quarterly Meeting (2019) | All Campus Librarians |
| February 22, 2019 | 1st Quarterly Meeting (2019) | All Campus Librarians | |
| May 7, 2018 | No.109, s. 2018 | 2nd Quarterly Meeting (2019) | All Campus Librarians |
| November22, 2013 | Special meeting of the Board of the Regents committee on Academic Agenda: University Library Manual of Operation Proponents: PSU Librarians | Librarians | |
| November 25, 2013 | Initial review and evaluation of the Library Operational Manual of the University during the meeting of De Venecia Information Technology Center | Librarians | |
| March 20, 2015 | Letter for the review of the library policies and procedures and library concerns in relation to AACUP | Librarians | |
| March 23, 2015 | Office advisory no. 61, S. | Review of library manual | |
| March 24-25,2015 | College Librarians of the University had reviewed and evaluated the library operational manual of the university | Librarians | |
| April 8, 2015 | Librarians submitted the reviewed library operational manual for the Board of Regents | Librarians | |
| July 29, 2015 | Scheduled meeting for the crafting of manual of operations in the respective unit | Librarians | |
| August 4, 2015 | Review of Library Operations Manual-Lingayen Operations Manual by the Board of Regents of the Pangasinan State University | Librarians | |
| September 23, 2015 | Office Advisory no. S. 2015 | Manual Operations of two of our frontline operations, to wit(a) Enrolment services, and (b) library services; | Librarian |
| September 28, 2015 | Manual of Operation for enrolment services and library services | ||
| September 30, 2015 | Library manual of operations | ||
| October 1, 2015 | Office Advisory no.122, series of 2015 | Unit operations manual | |
| October 5, 2015 | Office Advisory no. 125, S. 2015 | Submission of Unit Operations Manual and List Quarter schedule of activities | Librarians |
| October 9, 2015 | Office Advisory no. 125, S. 2015 | Submission of operations manual and last quarter schedule of activities | |
| October 12, 2015 | Office Advisory no. 138, S. 2015 | Conduct of Student’s Dialogue and Consultation schedules at Asingan Campus December 19, 2015 | Librarians |
| October 27, 2015 | Office Advisory no. 127, S. 2015 | Presentations of the Unit Operations Manual in the Administrative Council Meeting | Librarians |
| November 6, 2015 | Office Advisory no. 141, S. 2015 | Presentation of the Operations Manual and consult of Students Consultations and Dialogue | Librarians |
The Campus Library, under the leadership of Ms. Angeles B. Gacad, RL, is administered and supervised by a full-time, professional librarian with a Master’s Degree in Library and Informations Science.
Aside from administering the overall operation of the Campus Library, she also extends her services in the academic community through active participation in the academic and administrative activities of the Campus. In terms of academics, she regularly participates in the academic activities of the Campus. Listed below are participation in different Campus and University Activities.
| Activities | Memorandum Order No./Office Advisory No. | Date |
| Campus Academic Council Meeting | Office Advisory No. 2021-130 | October 22, 2021 |
| Virtual Orientation of Students | Office Advisory No. , s.2021 | October 1, 2021 |
| Opening of Classes for First Semester, AY 2021-2022 | Office Advisory No. 078, s.2021 | September 17, 2021 |
| Virtual Orientation of Students | Office Advisory No. 125, s.2021 | September 16, 2021 |
| Opening of Classes for First Semester, AY 2021-2022 | Office Advisory No. 208, s.2021 | September 13, 2021 |
| Virtual University Academic Council Meeting | Office Advisory No. 204, s.2021 | September 10, 2021 |
| Campus Academic Council Meeting | Office Advisory No. 2021-110 | August 17, 2021 |
Notice of Meeting Accreditation of the BSME, BSE, and BECED Programs | Office Advisory No. 2021-105 | August 2, 2021 |
| DOST-STII Online Library Literacy Program | Memorandum Order No. Series of 2021 | July 26, 2021 |
| 2021 AACCUP Virtual Accreditation of Programs | Office Advisory No.66 s. 2021 | July 30, 2021 |
Notice of Meeting Admission process and the schedule for assessment and interview for the 1st Semester 2021-2022 | Office Advisory No. 2021-089 | June 22, 2021 |
| BS Mechanical Engineering Level III Accreditation Area Chairs and Members | Office Advisory No. 2021-086 | June 17, 2021 |
| Virtual Academic Council Meeting | Office Advisory No.130 s. 2021 | May 21, 2021 |
| Continuation of the University Academic Council Meeting | Office Advisory No. 2021-069 | May 12, 2021 |
| Maximization of the Utilization of Library Online Subscriptions | Office Advisory No.114 s. 2021 | April 29, 2021 |
| Creation of Scholarly Profiles and Finding Referred Journals for Research Output Publication | March 8, 2021 | |
| Notice of Meeting (Campus Academic Council) | Office Advisory No, No. 2021-028 | February 3, 2021 |
Participation in Administrative Activities
| Activities | Memorandum Order No./Office Advisory No. | Date |
| Motorcade for Board Topnotchers | Office Advisory No. 2021-139 | December 20, 2021 |
| Campus presentation for the 2021 State of the University Address | Memorandum Order No. 152 Series 2021 | December 20, 2021 |
| Year-end Employees Assembly and Presentation of accomplishments | Memorandum Order No. 101 Series 2021 | December 17, 2021 |
| Participation to the 14th Investors in people concourse | Office Advisory No. 2021-139 | November 26 , 2021 |
| PQA Conferment Ceremony | Office Advisory No. 97, s.2021 | November 22, 2021 |
| Participation to the Campus orientation for newly hired employees | Office Advisory No. 2021-137 | November 22, 2021 |
| University Research, Extension, Innovation and GAD Council Meeting for 4th Quarter C.Y. 2021 | November 15, 2021 | |
| Participation on the webinar on the GSIS/PhilHealth Benefits of Employees | Memorandum Order No. 090 Series 2021 | November 10, 2021 |
| Delivery of University Uniform | Office Advisory No. 20, s.2021 | November 9, 2021 |
| Meeting regarding the infrastructure and non-infrastructure projects for 2021-2025 | Office Advisory No. 2021-181 | October 25, 2021 |
| PQA Conferment Ceremony | Office Advisory No. 222, s.2021 | October 20, 2021 |
| Participation to the Thanksgiving Mass and Commemoration Program for the 121st Philippine Civil Service Anniversary | Office Advisory No. 027, s.2021 | September 28, 2021 |
| Participation to Employees’ Mental Wellness Program | Office Advisory No. 026, s.2021 | September 20, 2021 |
| Attendance to the Webinar Series on Bridging Transactional Distance Through Instructional Self-Made Videos | Office Advisory No. 204, s.2021 | September 10, 2021 |
| Rescheduling of 2021 Mid-Year Planning Conference | Office Advisory No. s.2021 | September 6, 2021 |
| Virtual Flag Ceremony for 1st Semester 2021-2022 | Office Advisory No. 2021-121 | September 2, 2021 |
| Campus 2021 Mid-Year Pre-Planning Activity | Office Advisory No. 2021-120 | August 31, 2021 |
| Participation to Workforce Training Engagement Series 7 | Office Advisory No.24 s. 2021 | August 31, 2021 |
| Participation to University Webinar on Capacity Development in Integrating GAD Concepts in DRRM-IECs | Office Advisory No.70 s. 2021 | August 3, 2021 |
| Preparation and Submission of Balance Score Card Results of AOP 2021 | Office Advisory No.185 s. 2021 | August 2, 2021 |
Notice of Meeting Project Heroes Meeting | Office Advisory No. 2021-103 | July 13, 2021 |
| Attendance to the 2nd Day PSU Founding Anniversary Celebration | Office Advisory No. 2021-097 | July 2, 2021 |
| 42nd Founding Anniversary Celebration | Office Advisory No. 2021-095 | June 30, 2021 |
Notice of Meeting University’s Heroes quest Pammadayaw 2021 Launching of the Campus Health and Wellness Program | June 28, 2021 | |
| Checking of Accreditation Documents | Office Advisory No. 2021-093 | June 28, 2021 |
| Webinar on Promoting Healthy Lifestyle amidst Pandemic | Memorandum Order No. 055 Series 2021 | June 24, 2021 |
| Attendance to Gender and Development (GAD) Webinar | Office Advisory No. 2021-091 | June 21, 2021 |
| Schedule of Physical Inventory Count | Office Advisory 2021-092 | June 23, 2021 |
| Participation in Gender and Development Webinars | Office Advisory No. 03 s. 2021 | June 16, 2021 |
| Notice of Meeting (ME Accreditation for Level III) | Office Advisory No. 2021-085 | June 14, 2021 |
| Presentation of QS Stars Rating System Updates by the Overall Category Chairs | Memorandum Order No. 049 Series 2021 | May 19, 2021 |
| Submission of Monthly Planning Schedule (MPS) and Monthly Accomplishment Report (MAR) | Memorandum Order No. 044 Series of 2021 | April 23, 2021 |
| Conduct of the Campus Risk Management Workshop | Office Advisory No. 2021-059 | April 20, 2021 |
| Submission of Various Reports | Office Advisory No. 2021-059 | April 19, 2021 |
| Preparation and Submission of Project Procurement Management Plan (PPP) for the year 2022 | Office Advisory No.01 2021 | April 15, 2021 |
Notice of Virtual Meeting ISO Surveillance Audit | Office Advisory No. 2021-056 | April 7, 2021 |
| Participation to the Orientation Program for the Newly Hired Employees cum Turn-Over Ceremony | Office Advisory No. 2021-055 | March 30, 2021 |
| 2021 National Women’s Month Celebration | Office Advisory No. 2021-054 | March 25, 2021 |
| Workshop on Campus Risk Management | Office Advisory No. 2021 | March 15, 2021 |
| Participation in the “Prepping Up Personnel Efficiency Through Proper Housekeeping and Enhanced Personality Development” Seminar | Office Advisory No. 2021-036 | March 15, 2021 |
| Preparation of Campus In-House Training and Development Plan | Office Advisory No. 2021-043 | March 15, 2021 |
| Training Interventions for University Personnel | Memorandum Order No. 032 Series 2021 | March 10, 2021 |
| PSU QMS 1st Surveillance Audit | Office Advisory No. 19 s. 2021 | March 8, 2021 |
| QS Stars Rating System Working Committees and Schedule of Orientation | Memorandum Order No. 027 Series 2021 | March 2, 2021 |
| Virtual Academic Council Meeting | Memorandum Order No. 027 Series 2021 | March 2, 2021 |
| Conduct of the Planning Conference 2021 | Office Advisory No. 21 Series 2021 | February 26, 2021 |
| Cascading of Campus AOP, SDP, and Accomplishment Report | Office Advisory No, No. 2021-032 | February 26, 2021 |
| 2021 Planning Conference | Office Advisory No. 20 Series 2021 | February 22, 2021 |
| Request for the Submission of 2nd Term IPCR 2020 | Office Advisory No, No. 2021-023 | January 27, 2021 |
| Additional Arrangements during the PQA Site Visit | Office Advisory No, No. 2021-017 | January 15, 2021 |
Notice of Meeting PQA Preparation PQA Visit | Office Advisory No, No. 2021-011 | January 12, 2021 |
| Attendance to the 2020 PQA Application Report Cascading | Office Advisory No, No. 2021-001 | January 4, 2021 |
For the widest dissemination of the Library Development Plan for the Year 2021-2025, the Campus Librarian presented the said document as well as promoted the library services during the Stakeholders’ Forum. This is also one way to disseminate the virtual assistance provided by the Library Unit.